Organization Skills

What part do Organization Skills play in Time Management?

Organization skills are fundamental to life.Without good organizing skills you will faff about endless spinning plates. Whose plates? What for? To what end?

Reminds me of this saying…

Most people tip toe through life hoping to safely make it to the other end.

So they spin plates, struggling through life, trying to collect lots of toys, and actually being thoroughly miserable.

Why?

Well, a huge part of it, as I have discovered, is that people do not know how to organize.

If they did, there lives would be more fulfilled.

So what part does your organization skill play in your time management?

A huge part, obviously.

Get Organized In 2008

Getting Organized Isn’t Enough

Was ‘getting organized’ on your New Years Resolutions lists in 2007, and years before as well?

2008 can be the last time that ‘getting organized’ appears on your list of new year resolutions. Because new strategies of getting organized emerged at the end of 2006 and has been developed ready for you to take full advantage of in 2008.

A plethora of personal organization software and strategies have been developed of late that point the way to modern day efficiency systems that go way beyond standard ‘get organized’ techniques.

Every year ‘Get Organized’ is in the top 10 list of New Years Resolutions.

Well here’s something new. In 2007 I surprised my professional organizer clients with the notion that they should not aim to get organized at all, but rather should aim to ‘be efficient’ instead.

My 2007 release New Years Kick-Start delved deep into the process of setting new years resolutions in a very sophisticated yet simple to follow step by step system. The main steps were:

1. Decide on your big ideal vision. 2. Detox your self of negative feelings, and experiences in life. 3. Set realistic milestones. 4. Review potential obstacles. 5. Create an implementation plan.

Careful not to simply write out a list of top 10 resolutions without planning them out. You absolutely must break each one down into it’s own project, with milestones, outcomes, obstacles to overcome, and action steps.

Through those steps you can achieve success with New Years Resolutions in 2008. Replace ‘getting organized’ with ‘be efficient’.

The reason? Because getting organized is impossible in today’s society of busy lifestyles. Face facts, there will always be more to do than you can possibly manage.

I’m not suggesting you simply give up and not even try No of course not. Changing the goal posts though will allow you to achieve success. And the new goal post? Become efficient.

Being efficient will allow you to succeed. A much better approach to getting things done than trying, hoping, and failing.. to get organized in 2008.

The Life Direction Clarifier

Here’s why I developed the workshops:

Age 15 I thought…

“When I grow up, I’m going to be a Business Man… No wait, a Lawyer… no a racing car driver! – Yeh!”

I went through quite a few occupational fantasies when younger, and I’m sure you can relate to that.

At 18 I found myself working in the London Investment Banks earning more money than any of my friends…

But the banks were a major bore, so by 21 I was in the health industry.

By 22 I was in the construction industry as a marketing executives.

At 23 I was back to the investment banks (cos they paid better 🙂

By 26 I was in advertising and marketing management.

My career changes went on and on.

So I knew how to change career directions, but I was still dissatisfied… What do I really want to do with my life? I asked myself many times.

And in between all that ‘official’ work I was attending public speaking clubs… trying my hand at mail order marketing… involved in network marketing… plus reading quite a bit on politics, philosophy, health, etc.

I have collected a very big range of resources that I have either looked at or used myself.

And gradually I pieced together and refined a simple system that anyone can use to help clarify and change life direction.

Check out the Life Direction Clarifier.

3 Skills For Ideal Time Management

3 Elements Of The Ideal Time Management Skill Set

Time Managing for the Shorter-Term
Time Balancing (balance short term with long-term)
Time Planning for the Longer-Term
Time Managing is what you need to do to juggle the short term (immediate stress reduction). When things in the near future are comfortably controlled by time managing, then Time Planning becomes possible.

Time Balancing is what links managing with planning.

3 Steps For Time Balancing

Step 1: Managing Short-Term Time

(plugging in the holes)

It’s no shame to be in the position of feeling like you’re struggling to bucket out water (tasks) from your boat (schedule/to-do list) that’s filling up fast from a dozen holes (uncontrolled areas of time management).

Until now there’s been two approaches to time management.

Trying outdated industrial revolution type techniques like the 3 above (its like using the sponge of the seat to plug up the holes, it doesn’t hold long?)
Trying to wing it (its like bucketing out water of a sinking boat hoping it will get you to the shore before it sinks).
We can very easily and quickly manage the short-term by writing down your current responsibilities in a clear-cut way to free you up enough for Time Balancing.

First, we will put a very rapid stop to the major leaks of lost time that you are experiencing right now.

The TIME-Lattice Time Management System begins by taking you through a few exercises and demonstrations about how much time you’ve got for your life. It even discusses the limited time frame of your life expectancy.

You’ll also find out what the average life-span of a Japanese woman has got to do with your time management?

Step 2: Time Balancing

Read More

How To Use Your Listening Skill for Organizing

“Kissing and Listening, With Help From Albert Einstein”

Another mind power secret for organized living.

How Important Is Listening For Organizing?

Are you in category 1 or 2?

  1. Are you the type that enjoys spirituality and/or messages on humanity and life purpose? Often the soft folk who care about everyone – often the quiet helpful types. You’re naturally better listeners aren’t you?
  2. Listening is more of a difficult topic if you’re more a party person, an analyser, or more stern and on the bossy side. So if that’s you, endure the next few minutes and see if you don’t find something valuable and even perhaps emotional in what follows.

In either case: By ‘listening’ I don’t just mean a listening done via the ear.

I mean a listening of one’s awareness. A whole body/mind listening.

Just Like A Kiss

A kiss that absorbs all attention.

Our mind goes kind of blank with that special kiss. And in that moment, both nothing and everything seems to exist simultaneously. I know you know what I mean.

Your mind spins with all sorts of self-talk, and tunes you right in to your real thoughts and feelings in that moment.

Albert Einstein puts it thus:

“Any man who can drive safely while kissing a pretty girl is simply not giving the kiss the attention it deserves.” – Albert Einstein

Reminds me of a little poem I’ve got memorized.

One Kiss Dear Maid,
I said and sighed.
Your scorn the little boon (request) denied.
Ah why refuse such blameless bliss.
Can danger lurk within a kiss?

Our egos, agendas, judgements, considerations, inhibitions, reservations, all that type of stuff might come to the fore and makes us anxious and self-conscious, or it might all melt away.

And if we are truly absorbed with trust and acceptance, then all that remains is a timeless boundless kiss.

Yet rarely are we as real in our life as we are in such a moment as that.

Being authentic, genuine, true to our self and others, [tag]self-clarity[/tag]. All these things are a deep personal connected listening.

Being absorbed and honestly real inside ourselves as when we suddenly have a great self-realization, or experience a great joy.

“He who can no longer pause to wonder and stand rapt in awe, is as good as dead; his eyes are closed.” – Albert Einstein

About Organizing

Listening connects our right brain creative emotional side with our left brain logical structured side. Allowing insights about life, and about each other, that for most people are rare.

Entertainment media and the daily problems of life distract us from really paying attention, to really listening, to our selves, others, and the universe.

Through distractions we come to accept a disorganized life.

We craft little self-lies that allow us to accept certain things that we think are too painful to deal with.

So instead of going to the gym for example, we make an excuse. We hide, cover up and distort our real voice regularly.

“Do You Listen To Your Engine?”

Imagine you are driving in your car. There is a knocking sound coming from the engine. You have a choice. Will you listen to it, acknowledge it, and attend to it by making plans to go to the mechanic, or will you turn up the sound of the radio so that you can’t hear the knocking anymore and so try to forget about it.

The more honest we become by using factor 1 (questions), the better our listening (factor 2) will become.

As you get better at deep authentic listening you turn down the radio you have put on loud (all the distractions of life), which cover up the knocking in the engine (things in life that are not organized for success or satisfaction).

Then you will be able to do as Einstein says:

“Out of clutter, find simplicity. From discord find harmony. In the middle of difficulty lies opportunity.” Albert Einstein

Can you carry these thoughts of authentic listening with you through your communications with everyone you cross paths with today?

Soren Kierkegaard said something like:

To discover the secrets of the universe you do not have to do anything except sit quietly and pay attention. The secrets will show themselves, they have no choice, they will roll in ecstacy at your feet.

So what are the practicalities for helping you organize your life in all this?

I’m not sure I should try and pin anything too specific down beyond what I’ve alluded to. If you are touched by these reflections, re-read the email, a little slower this time perhaps. And perhaps some secrets will roll in ecstacy at your feet.

If you’d like to correspond with me a little on this, drop me an email. Remember, ‘everything comes from asking questions’, and I am prepared to really Listen, to you. Or just let me know your thoughts on how I described listening with kissing etc. I am listening. Are you?

You can also answer the 3 questions below and leave your comments at the end of this post.

Suggested questions

Question 1

If there was 1 main thing that I could help you organize in your life, which would give you great satisfaction, no matter how big or small, what would it be?

Question 2

How would things ideally be for the situation?

Question 3

What does not seem right to you about the situation. I.e. How would you describe the problem.

By the way, the most useful suggestion for action I can give to you that automatically helps build into your life authentic deep listening is to get cracking with the 7 Steps of Organizing www.organizedr.com.

Yes I would love you to buy my organize products, and frankly it’s a vehicle to a wider purpose.

I believe that bettering the planet depends on many people being clear enough, organized enough and efficient enough in their life that they are able to turn on their deeper listening.

I originally had the intended title for this article as: “How you can help yourself and others by listening to the universe with a flexible approach to being organized”.

“You are an artist with words!!!!!!! You are an absolute genius. I continue to reread your work?. Thanks to you, this is the most exhilarating time in my life! You motivate me beyond imagination!” Barbara Nwosu

Thanks Barb, I love all your feedback, it makes me feel like a super star.

Visit the Get Organized page.

How To Get Organized | Case Study

Using The 1st Organize Skill

Asking Questions For Organizing Home & Career

Notes from August 06.

Last week a very productive lady (we’ll call her Jane) emailed me about her problem of disorganization in her office.

What really caught my attention was this:

“I’ve read many, many organization books, and am still having a problem seeing my way clear. Any suggestions would be greatly appreciated?”

Jane has read ‘many, many organization books’? So this really does beg 2 questions:

‘What prevents a productive person from getting things organized even with lots of information on how to get organized?’

And the other side to this curiosity

‘Why are those organization books so ineffective for people that otherwise are indeed very productive?’

Jane wrote:

“Do you have any brilliant ideas for organizing a multi-use space that’s just too small for everything?

I have a small office/sewing room. My stuff is all piled up because there really isn’t a space (s) for it to go into.

I have a plan for getting my filing done – bringing in outside help so I have to keep moving forward – but the books, the fabric and sewing stuff, the office supplies? are everywhere.

I’ve built a just-below-ceiling wall mounted bookshelf along one wall, and that helped, but there really is more stuff than space.

Any great hints to break it down and make it more manageable?

I’ve read many, many organization books, and am still having a problem seeing my way clear. Any suggestions would be greatly appreciated (or point me to an article if that’s easier).

By the way, I am a new subscriber but have enjoyed what I’ve seen so far.”

My reply to Jane is mostly [tag]questions[/tag] to ask her to clarify and expand on her situation.

If you are the ‘analytical’ type, you’ll be right at home with this case study.

If you’re not a typical analyzer, then you need to pay extra attention because it might reveal a weakness you have.

I suggested possibilties, and asked questions about there suitability.

Please note that Jane is not a client, and I would never take this approach with an actual ongoing client. Nor is it anything in the slightest like the process in The Efficiency Factor (solution to modern-day organizing).

What this demonstrates though is this key skill-set for getting organized – asking questions.

My reply to Jane:

Dear Jane,

Hmm interesting challenge. That you’ve read a lot on organization already I’ll try to suggest some unusual ideas if I can for you?

Lets see.

Small room, not enough space for the amount you have.

Questions I would ask you:

Do you feel you need all that stuff?
Do you need access to all of that stuff at the moment, or could some be kept there and some be put away for later?
Do those things need to be in the one room, or some of it moved out to other areas of your living space?
Could you chuck out things of low monetary value and then buy them as and when needed?
Would that feel like a waste of money or is money not the issue but more the emotional attachment you might have for those things?
Could you ask a friend with space to hold a box of things for you if they have a loft or basement with some space?
Could you build a low level false ceiling as extra storage space in that room?
Fabric and sewing material can take a lot of space because of air, can the stuff be squashed considerably into good holding packages thus reducing it’s volume?

Please answer me those questions with genuine consideration and explanation, try not to make it too long though

Then from there I would ask you about the importance of the various projects that are ‘contained’ in that room.

What is important to you about them all?
What significance are they for you?
What do they give you or allow you to have/experience?
Essentially, why have you got all that stuff anyway?
I would not settle for your initial surface answers. I would ask you further:
What is important to you about ‘that’?
What do you really want to achieve with it all?
Then from there I would ask you about

What does Jane really want for herself, 5 years from now?
Are all of those things in your room still included?
What about the rest of your home, your lifestyle?
How do you want your life to be organized?
What place do those things in that room have in your life now, and future?
end of reply email

Can you see how my reply to Jane was a big bunch of questions?

I didn’t really give advice on getting her room organized. I simply asked questions for clarification and expansion.

The answers Jane would think of would either help me gather more information and insight into her situation so I could then make another reply to her, or Jane would begin to see some possibilities her self because of those questions.

“The quality of life you experience will be directly related to the quality of the questions you ask.” – Dorothy Leeds

Where should this go?
What is this for?
Why do I need to have this here?
When shall I do this?
What do I need to do first?
Who? What? When? Where? Why? How?
I recommend you try out all the questions I’ve given you in this email for any areas of overwhelm, frustration, dissatisfaction and pressure? or areas of disorganization, in YOUR life (not just your home either).

See if the clarification and expansion helps you find solutions. I can guarantee you that it will.

Asking questions is the first of the four core skills for organized living:

Asking And Using Questions to Get Organized
Listening to Get Organized
Talking to Get Organized
Acting to Get Organized
Yours, questioningly

PS. If you want to do a little case study of a situation you’ve had or are struggling with right now then contact me.

PPS. Central clarification/expansion questions are inbuilt into 7 Step Formula for How To Get Organized Now at www.OrganizeDr.com

“I am busy working on the gym website thanks to the info you sent me, a great help thanks. Still to be kept secret, I think you have hit a nail on the head with that one.” – Lee Holt, UK, 2000

Lee, are you still there? It’s been 6 years since you I gave you that stuff. I hope you’ve made your way over to my new www.OrganizeDr.com site. Would love to hear from you.

Only Questions Have The Answer For Organized Mind Control

Jay Abraham is one of the worlds top business trainers and consultants, commanding $5,000 (five thousand) per hour for his telephone consultancy.

He says:

‘Everything comes from asking questions’. – Jay Abraham

Now WHAT does that really mean for getting organized?

Well note how I just asked a question.

My questions keeps your attention and my focus on the direction of this article.

You and I are constantly evaluating, which means we are constantly asking ourselves questions, about our surroundings and choices.

Asking questions represents the basis of organizing.

The good news is that asking questions is something that you are good at already.

And it is a skill that when trained and focused and directed, really does lead to ‘everything’ as says Jay Abraham.

Find ways to actively ask yourself questions.

How does being organized come from asking questions?

Well try it. Try and organize something without asking yourself questions.

* Where should this go?
* What is this for?
* Why do I need to have this here?
* When shall I do this?
* What do I need to do first?
* Who? What? When? Where? Why? How?
* Do you see? Are you hearing this ring loud and clear?

Asking questions is the attitude and skill of curiosity.

“I have no special talent. I am only passionately curious.” – Einstein

If you are not curious about ‘stuff’, how can you organize stuff? You wouldn’t be able to. The better at asking questions you become, the better at being organized you become.

“The important thing is not to stop questioning.” – Einstein

Think about it. Use questions more actively to help run your organized lifestyle. It’s the 1st core skill of organizing.

Rudyard Kipling said:

“I have 6 honest serving men, they taught me all I knew: There names are what, and why, and how. And where, and when, and who.” – Rudyard Kipling

Success comes from being efficiently organized.

And being organized comes from asking questions.

I’ll finish this topic of Questions with a case study about how to Organize Home.

I’ll show you how I used questions to help one of my readers that had difficulties she with getting organized, especially in her home office.

“I would just like you to know, that your time management suggestion is actually working to my astonishment” – Leah Cann, Personal Assistant , UK

Oh that’s great, and Leah, perhaps you won’t be so astonished next time I make a suggestion

Your Personality Power for Mind Control Success and Efficiency

Insider secrets on how your personality-type influences your life and how well organized you are.

Do you know about the 4 major personality types?

You can read an article I wrote on how to find out the level and type of your personality type power.

…So, there are 4 general approaches that different people use for their life to solve problems and relate to what happens in their life.

There are many names for them and here’s one type of naming that is appropriate for today’s article.

Analyzer
Relator
Socializer
Director

In 2006 I realized each of them gives a good metaphor for explaining a key skill in organized living; well any type of living actually.

Analyzer – questions a lot
Relator – listens a lot
Socializer – talks a lot
Director – takes action a lot

Thus you have got 4 major skill-sets to help you organize your life and create success.? And are probably most strong at one, maybe two areas.? And weaker in the rest.

The questions you ask, the way you listen, what you say, and how you act.

Questioning
Listening
Speaking, and
Acting

So let’s cover these areas in the Mind Power and Control category of Organized Living World.

Here’s a teaser for the next installment for personality type which is on ‘Questioning’.

A business consultant who charges $5,000 (yes five thousand dollars) per hour (yes per HOUR), and has no shortage of clients, says ‘everything comes from them’.? What are ‘they’?? Find out in the Mind Power Questioning article.

By the way, if you want the straightforward no messing around way to efficiently get organized, then just go ahead and use the 7 Steps of Organizing.

“Been told I could do anything I wanted, but never knew the right path to take. I believe you have the truth about life. Many thanks” John Watson

John, then hopefully you also believe you have the truth about life too.? I’m glad you’re here.

Measure Your Personality Type Power Here

Mind power and mind control improves drastically when you got a good understanding into the theories of Personality Typing and ‘Temperament’.It dates as far back as Aristotle and is a consistent theme in many cultures, philosophies, psychology, literature (e.g. Shakespeare), and TV programs (e.g. Star Trek).

I have been so significantly aided by what I’ve learned about personality types that I consider it an indispensible component to well rounded character development, relationship building and organized living.

These personality power tests are FREE and may take over half an hour. Way better than normal self-help.

The best way to answer is to think of your self as perhaps you have historically been and actually would like to improve on. By doing that you ensure that you will be identifying your deep basic personality energies which are needed for the test.

I.e. Do not fill in answers that are ‘what you are developing into or ideally want to be’ as that will give you a wrong result.

This first test will give you your main temperament:

You will be either Idealist, Rational, Guardian, or Artisan. You can read a description of your type once you complete the test.

http://www.advisorteam.com/temperament_sorter/register.asp

This second test will confirm (or contradict) the first test, and also give you the 4-digit personality code of your type.

It may not yet make much sense but there will be an interesting explanation of the result that you can read.

http://www.humanmetrics.com/cgi-win/JTypes2.asp

Thirdly you can find your ‘Variant’

On the test results page that you got in the 2nd test there is a link that says ‘type description by David Keirsey’; click that.

My variant as per the title is ‘Mastermind’.

Phew, you’re done. Now you may want to click around on that site to discover famous people, authors, celebrities, politicians, characters on TV, etc, that share your personality style.

You will have some powerful new understanding about yourself and others, and will significantly improve your ability to understand, communicate with, and influence others through your mind control.

How To Easily Organize Files

Personal productivity greatly depends on being able to put your hands on information you want quickly, and being able to store lots of info orderly.? Here’s some effective tips.

Organize Files On Computer And In Real-Space

Organized Files are important right?? Organizing your files helps to organize the home by getting rid of cluttered paper.

Arrange your files and folders, paperwork and notes like this and you’ll be in much better shape in no time at all.

It depends if you want to organize files on computer or organize files in real-space, i.e. paper files.

Tips to organize files in real-space

If you have a system that isn’t working, it’s probably because it is not the system outlined below.

Simplicity of effectiveness is vital for a real-space filing system.

To organize files in real-space it should take no more than 1 minute to add so me thing new to your system and no more than 30 seconds to retrieve so me thing.

Preparation

Get a large sturdy me tal filing cabinet
Get box files and card files
Get an electric label maker
Chuck out hanging file guides

Implementation

When paper work co me s your way that you have to save for reference, grab a card file
Create a label with your label maker that obviously identifies what these papers are about
Stick the labeled file in your filing cabinet in A to Z order

Maintenance

Go through your filing cabinet and on computer create a file that lists from A to Z everything that’s in your filing cabinet

Periodically you should go through your filing cabinet and check for items not on your computer file and add new ones so that your computer file is pretty much up to date all the ti me

I know that seems like a very simple way to organize files, and it is, it’s me ant to be, and it has to be. Consider that if you currently have trouble keeping on top of the way you organize files it’s probably because the way you have been doing until now is not this simple strategy.

So now you can organize files in real-space (and you really can with the above system), lets now consider the way you organize files on computer.

Tips to organize files on computer

Did you know that most people’s computer contains more clutter than the rest of their house?

Alright so it doesn’t take up any real significant space in your property estate, but I found that it effected my satisfaction and productivity im me nsely as I really had wanted the computer to be a source of fun and creativity and a way to keep lots of interesting information and notes to my self and also my work.

So I got to reading and that didn’t work as there wasn’t anything much besides the normal tips on personal organization. So I created my own strategy

The number 1 reason people don’t like to turn on their computer is the ti me they know it will take to find what they want and the disgust they feel with themself for having let it get so out of hand.

But it ‘ s just so easy to fix once and for all and requires no special software.

Create folders on your computer for different topics. Put everything relevant to that topic into the appropriate folder.

Create more folders within existing topic folders for sub-topics.

E.g. You might create a folder called Health. In that you might have folders for Diet, Exercise, Sleep.

Spend time on that process and you will finally feel that you can organize files on your computer very very well indeed.

I hope this article has been helpful, and if you implement these ideas, you will absolutely see great results.

Organize Files Resources

To organize your computer files I suggest taking a look at the Organize Your Life Folderarchy system which will make it so unbelievably simple and useful that you’ll wonder how you ever did without it.

“I think my husband will be indebted to you forever. I really think this is going to work for me. Thank you very much from one whose life is chaotic and whose home reflects this.” – Deb Armstrong

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