How To Organize Email

I’ve had a rethink of some of my email organization, and here’s the beans.

Now, I recommend having 3 key types of email address.

  1. Correspondence
  2. Purchases
  3. Subscriptions

I have websites that I have accounts for. I also use gmail.  And all of my website email addresses are collected into several gmail accounts.  (I also have different gmail accounts for different business clients I do work for.)

But of all my personal (besides my busines clients) email accounts that I actually log into, there are only 2.

  1. The first for personal correspondence as well as purchase confirmations.
  2. The other for subscriptions.

This means in the correspondence and purchases gmail account I get fewer emails, and those that I get are ones I really want to keep a close regular eye on.  Various other email addresses are set up to either forward email to this account, or they are checked by this gmail account (gmail allows up to 5 other email addresses to be checked and downloaded into it).

The other gmail account for subscriptions is filled to bursting with all manner of newsletter subscriptions.  And I divide these subscriptions into several types, each subscribed with a different email address, as follows:

  • I have a marketing subscriptions email address that I use for subscribing to marketing newsletters and update lists, etc.
  • I have a general subscriptions email address that I use for personal interest newsletters, such as health, weight training, etc.
  • I have a specific email address for one of my overall personal interests.
  • And there are a couple others.

Gmail lets me label all emails that arrive for any of those email addresses with it’s own colour and name.

This means when I want to check all subscriptions on any of those major topics, I simply click on the label for it, and now all I can see is emails under that category.

This makes it far easier to navigate so many subscriptions.

And my other gmail account that collects my actual personal correspondence and my purchase confirmations allows me to stay in touch with urgent/important emails easily too.

Email management can be pretty tricky, and rigth now I feel like I’ve got a good balance by using this approach for email organization.

What do you think?  How do you manage your email?

Preparing for Professional Development

A Business Edge article reported that only 35% of business owners felt they have their work and personal life in balance.

That means 65% feel their life needs an adjustment.

61% of the same people would spend an extra hour a day with their personal matters if they could find the extra hour – rather than another hour at work.

Other interesting stats:

33% of entrepreneurs feel the most neglected task in their business is new client lead generation.

25% feel that administrative work is the most time draining task.

We all can relate to the experience of up early… a whole lot of rushing around… but never enough done… and then to bed too late… only for a repeat performance the next day.

So this Preparation section of the site for The New Professional begins with considering your own personal success strategy and then explores the 8 Principles of Productivity.

From there we look at Personality Development and then review 4 success factors of Professional Development and 3 career paths open to the New Professional.

What follows is a top-level glance of those areas:

Personal Success Strategy

7 Dimensions of Life Management for the New Professional

  1. Dimension 1. Awareness and choice – Having the attitude to explore, discover, challenge, create and act.
  2. Dimension 2. Direction and purpose – Clarifying what is worth doing, what your values and purpose are.
  3. Dimension 3. Preparation and organisation – Actually organizing those things to a reasonable level
  4. Dimension 4. Efficiency and management – Maximizing your effectiveness use of time (see InstaTime natural time management)
  5. Dimension 5. Control and adaptation – Achieving self-control through mind power to maximize your effectiveness
  6. Dimension 6. Synergy and collaboration
    – Collaborating with others to achieve more than you could alone (synergy)
  7. Dimension 7. Contribution and influence – Influencing global chance through leveraged business applications. (influence)

(See a fuller explanation of the 7 Dimensions)

8 Principles of Productivity

  • Manage time by priority, necessity, and _________.
  • The key to organizing things is the ability to ________.
  • Efficiency is far more important than being ________.
  • Effectiveness is more important than ________.
  • If you can’t describe what you’re doing as a process, you don’t know what you’re doing.
  • Sustained performance depends on renewal.
  • Synergy
  • ______-________ of success come from integrated thinking.

Visit the Personal Productivity page.

Personality Development

I remember a joke about life on the whole being very very easy… what makes it difficult is other people! Relationships and collaboration are key to leveraged success and how you align your personality type with the style of others is a worthy study for the New Professional.

Professional Development

Apply The Four Success Factors of the New Professional



3 Career Paths of the New Professional

The New Professional pursues one of 3 career paths: Business Owner, Corporate Climber, or Netrepreneur.

There are 3 career paths for the New Professional. Select your path:

  1. Corporate Climber: Managing Pressure, Opportunity, and Ambition At Work
  2. Business Owner: Management & Marketing For Your Own Business
  3. Netrepreneur: Skills For Managing Online Traffic & Conversion